🔒 Privacy Policy

Effective Date: January 1, 2026
Website: https://pm-axsus.com

1.⁠ ⁠Overview

PM-Axsus (“we,” “our,” “us”) is a construction-management platform built by contractors, for contractors.
We operate a dual-portal system:

1. Admin/Employee Portal (pm-axsus.com)
2. Client Portal (client.pm-axsus.com)

This Privacy Policy explains how we collect, use, store, and protect your information when you use our websites, apps, and related services.

2.⁠ ⁠Information We Collect

a. Account Data – name, email, phone, company, role, and login credentials.
b. Project & Jobsite Data – files, photos, time entries, compaction/pressure-test records, procurement forms, and safety documentation uploaded through the platform.
c. Device & Usage Data – IP address, browser type, session logs, and crash diagnostics used for performance and security.
d. Communications – emails sent via our EmailService (Mailgun) and in-app messages.
e. Optional Integrations – if you connect external tools (e.g., accounting or payroll), we process API tokens solely to enable that integration.

3.⁠ ⁠How We Use Information

• Authenticate users and maintain secure sessions.
• Provide, maintain, and improve the PM-Axsus service.
• Send workflow emails (reports, approvals, incident notices).
• Respond to support requests.
• Enforce our Terms & Conditions.
• Comply with applicable laws and safety obligations.
• We do not sell or rent your personal data.

4.⁠ ⁠Data Storage & Security

• Data is stored on encrypted servers in the United States.
• We use TLS encryption, role-based access controls, and blue-green deployment health checks to maintain uptime and integrity.
• Uploaded files (e.g., reports, images) are stored in dedicated directories with restricted permissions.
• Passwords are salted + hashed; no plaintext credentials are ever stored.

5.⁠ ⁠Cookies & Tracking

We use essential cookies for authentication and session persistence.
Analytics cookies are limited to aggregate performance metrics—never used for cross-site advertising.

6.⁠ ⁠Third-Party Services

We rely on trusted providers:

• Mailgun – transactional email delivery.
• GitHub Actions / DigitalOcean – hosting and CI/CD.
• (Optional) Twilio – SMS verification (future).
• Each provider maintains its own security and privacy compliance; we only share the minimum necessary data for operation.

7.⁠ ⁠Data Retention

Account and project data remain active while your subscription is valid.
Upon termination, you may request deletion; backups are purged within 30 days except where retention is required by law or contractual obligations.

8.⁠ ⁠Your Rights

You may:

• Access or export your data.
• Request corrections or deletion.
• Withdraw consent for non-essential communications.
• To exercise these rights, contact Tyler@pm-axsus.com

9.⁠ ⁠Children’s Privacy

PM-Axsus is intended for professional users 18 and older. We do not knowingly collect data from minors.

10.⁠ ⁠Updates

We may revise this Privacy Policy as features evolve. The “Effective Date” above will change, and notices will appear in-app and on this page.

11.⁠ ⁠Contact

PM-Axsus Systems
Attn: Privacy Team
Email: Tyler@pm-axsus.com